n8n: connect Phacet to your apps

The Phacet n8n node lets you connect Phacet to hundreds of external tools using n8n's visual workflow builder: no code required. Use it to embed Phacet into existing processes and automate multi-step workflows.

n8n chains Triggers and Actions into workflows: when something happens in one tool (a trigger), n8n performs a defined action in another: like sending new data to Phacet or reacting to updates in your workspace.

Why use it?

Eliminate manual exports and cross-tool copy/paste
Trigger Phacet Tables based on live events from other apps (e.g., "file uploaded," "form submitted")
Push Tables results to downstream systems automatically (e.g., "send a Slack alert when a mistake is found in an invoice")
Create tight feedback loops across AI, automation, and human review
Self-host your automation: n8n can be self-hosted, giving you full control over your data and workflows

How it works

The node uses your Phacet API key with n8n's Triggers and Actions model:

Trigger → Phacet: External apps send data to Tables in Phacet.
Phacet → Action: Tables results trigger actions in your stack.

You keep full control over access via API keys.

How to set up Phacet and n8n integration

⚙️
Only Admin users can set up the Phacet n8n connection as it requires the ability to manage API keys in Phacet.

Use Case 1: External Trigger → Action in Phacet

Automate Phacet actions when something happens in your external tool (e.g., Airtable, Salesforce, Google Drive).

1. Authentication

Generate an API Key in Phacet from your Settings > API keys dashboard.
In n8n, add a new Phacet credential and paste your API key.

2. Trigger Setup (External Tool)

Add a trigger node for the app and event that will start the workflow (e.g., "New Spreadsheet Row" in Google Sheets).
Follow n8n's setup to test and capture sample data.

3. Action Setup (Phacet)

Add a Phacet node and choose the action (e.g., "Create Row", "Update Row").
Select the target Table and Session.
Map fields from your trigger node to columns in your Phacet.
Test the node on the sample data.

4. Activate

Save and activate your workflow. It will now run automatically based on the trigger.

Use Case 2: Trigger from Phacet → Action in Another App

Use Phacet's native triggers directly within n8n to react to events in your Tables.

Add a Phacet Trigger node as the starting point of your workflow.
Select the trigger event.
Select the Table to monitor.
Test the trigger to validate that events are properly captured.
Add an action node for your target tool (e.g., send Slack message, update Google Sheet).
Map the values from the Phacet trigger to your target tool.
Test and activate.

Available Triggers & Actions

Type	Event Name	Description
Trigger	Phacet Created	Triggers when a new Table is created.
Trigger	Row Calculation Completed	Triggers when a row calculation completes successfully in a Table.
Trigger	Row Calculation Failed	Triggers when a row calculation fails in a Table.
Trigger	Row Calculation Started	Triggers when calculations is initiated on a row in a Table.
Trigger	Row Created	Triggers when a new row is created in a Table.
Action	Create Row	Creates a row in a specific Table and Session.
Action	Get Row	Retrieves a row by its ID from a specific Table. Use this after receiving a trigger to get the complete row data.
Action	Update Row	Updates an existing row in a specific Table with new cell values.

Business implementation examples

Below are common automation patterns you can build with Phacet and n8n — each turning manual, repetitive tasks into seamless workflows.

Use Case	Example
Email inbox sorting and routing	Emails received in a shared inbox are automatically routed to a Table. The content is analyzed by AI to classify the request and assign it to the right person, with a topic label (e.g. invoice, legal, admin).
Email intake → Document extraction	Incoming vendor invoices received via email are routed to a Table. Key data (supplier name, amount, VAT, due date) is extracted and structured for reconciliation.
Drive folders → Contract parsing	A contract uploaded to Google Drive triggers a workflow that sends it to a Table. AI parses terms (e.g., renewal date, notice period) and updates a master legal tracker.
Invoice matching & validation	A new invoice created in an ERP automatically flows into a Table. It is matched against purchase orders to flag price discrepancies or missing data.
CRM form submission → Request classification	A web form submission (e.g., vendor onboarding or budget request) triggers a workflow that sends the form to a Table. AI classifies it by topic and urgency.
Expense approval workflows	Expense reports submitted via a form are routed to a Table. AI extracts and checks values against policy thresholds, triggering alerts if needed.
Monthly report automation	At month-end, financial reports generated by an ERP are pushed into a Table for AI-based KPI extraction and summary generation, then sent to Slack or Notion.

Troubleshooting

If your workflow doesn't behave as expected:

Verify your API key is valid and not disabled in Phacet Settings > API Keys.
Check that you selected the correct Table and Session in the Phacet node.
Review the n8n execution log for detailed error messages.
Ensure your n8n instance can reach https://api.phacetlabs.com (especially if self-hosted behind a firewall).
For issues tied to Phacet-specific behavior, contact our Support Team.